Data protection

We may hold some of your personal information if you've provided it when using our services. We comply with data protection law to protect your details.

Lots of our services rely on personal details that you supply. This may include your:

  • name and address
  • date of birth
  • ethnic background
  • health records

We are registered as a data controller with the Information Commissioner's Office. Our registration describes the information we process and how we process it:

The Data Protection Act controls how we handle the personal information we hold. We have a legal duty to follow eight key principles and make sure the information is:

  • used fairly and lawfully
  • used for limited, specifically stated purposes
  • used in a way that is adequate, relevant and not excessive
  • accurate and up to date
  • kept for no longer than is absolutely necessary
  • handled according to people's data protection rights
  • kept safe and secure
  • not transferred outside the UK without adequate protection

Request your information

The Data Protection Act also gives you the right to find out what information we hold about you. There is a £10 charge to cover the cost of providing information to you. You can make a request to view your personal information:

You will also need to complete another form if someone else is making the request on your behalf so that we know they have permission:

We have 40 days to respond once we receive a valid request and payment.

Correcting your information

You can write to us if you think the information we hold about you is incorrect. You'll need to explain why you think it's wrong and ask for it to be corrected. We might ask for further proof of identity or supporting evidence.

We'll either update our records if we agree that the information is incorrect or add a note to say that you disagree with our version of the data.

Related Information

Contact Details


Data Protection Officer

Dumfries and Galloway Council
118 English Street

Tel: 01387 260315
Email this contact

Related Documents

External Links

Contact Dumfries and Galloway Council T: 030 33 33 3000

Council Offices
English Street

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