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Registering as a private landlord

You must be registered as a private landlord if you are (or will be) renting out residential property. It is an offence to let out properties that aren't registered.

As a registered private landlord you'll have to meet standards which are designed to improve the private housing sector. This allows prospective tenants to be satisfied that properties are being let by a fit and proper person.

How to register

Landlords can register themselves and their properties for a period of 3 years:

You are legally required to keep your details up to date and accurate. You should notify us immediately if your details have changed or you are no longer a landlord.

If you aren't registered then you'll receive two requests by post to register. We will consider enforcement action if you don't register, this includes payment of a £110 late fee before your application is considered. You can't pay this online so will need to contact us directly. The fee is applied to each joint owner, named in the title deeds, of the property being rented or advertised to let.

Renew your registration

You can renew your registration up to three months before it expires. A late fee of £110 will be added to registration costs if you fail to renew in time. The fee will be applied to each joint owner, named in the title deeds, of the property being rented or advertised to let.

We'll send you a reminder by email (if supplied) or post to before your renewal date. A second reminder will also be issued by post if necessary.

Rules for advertising property to let

You must follow rules when advertising properties to let. Any written advertisements, including internet and newspaper adverts or shop window displays, must:

  • display a landlord registration number
    You only need to display one number if a property is jointly owned by two landlords. If you're waiting on the outcome of an application then you should insert "landlord registration pending". 
  • display an energy performance rating
    The energy performance indicator can be found on your property's Energy Performance Certificate (EPC).

You may be removed from the register if you fail to include this information. If you are awaiting registration then your application may be refused.

Tell us about unregistered properties

You can report an unregistered property anonymously if you think there's an issue:

Maintaining standards of repair for private rented properties

Private landlords have a legal responsibility to ensure that a rented house meets a legal standard of repair called the Repairing Standard. Tenants are supported to ensure that their landlord is maintaining the property to the appropriate standards.

Providing a tenant information pack

Landlords have a legal duty to provide new tenants with a tenant information pack before their tenancy starts. The tenant information pack is a standardised document set out by the Scottish Government which provides information on private renting and sets out the rights and responsibilities of tenants and landlords.

Tenancy deposit schemes

Private landlords must lodge deposits from tenants with a tenancy deposit scheme to ensure the money is protected until it is due to be repaid. There are currently three independent tenancy deposit schemes operating in Scotland which have been approved by The Scottish Government.

Houses in multiple occupation

A house in multiple occupation licence is required for every house or flat which is the only or main home of three or more unrelated people or families. It is a criminal offence, with fines up to £50,000, to have a house in multiple occupation if it is not licensed. 

Universal Credit/Benefits

Information for private landlords and tenants:

Rent Service Scotland

Scottish Government's, Rent Services Scotland, requires your rent information.

As rent controls are currently high on political agendas, it has never been a more important time to let Rent Service Scotland know what's happening with rents in your area. You can do this by submitting information on rents achieved by you through Room and Property Lettings.

Please complete and return the form found on the Scottish Government website, to the email address provided on the form. Alternatively, paper copies of this form or your own, can be sent to:

2nd Floor Endeavour House
1 Greenmarket
 DD1 4QB

All information received will be treated confidentially and in accordance with the Data Protection Act 1998.

Related Information

Contact Details


HMO Licensing and Landlord Registration

Municipal Chambers
Buccleuch Street

Tel: 01387 273164
Email this contact

HMO Licensing and Landlord Registration

Ailsa House
Sun Street

Tel: 01776 888411
Email this contact

Contact Dumfries and Galloway Council T: 030 33 33 3000

Council Offices
English Street

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