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Registering as a private landlord

Homeowners in Dumfries and Galloway who are or will be renting out residential property must register as a private landlord with our Council to ensure that legal requirements are met. It is an offence to let out a residential property that has not been registered.

Registered private landlords have to meet standards which are designed to improve the private housing sector. Landlord registration allows prospective tenants to be satisfied that the properties are being let by a fit and proper person.

Apply for landlord registration

Landlords can register themselves and their properties for a period of 3 years:

Unregistered landlords will receive two requests to register by post. Enforcement action will be considered if no registration takes place which includes a late fee of £110 that must be paid before an application will be considered. This fee cannot be paid online and landlords must contact us directly to pay. The fee will be applied to each joint owner, named in the title deeds, of the property being rented or advertised to let.

Landlords are legally required to keep their registered details up to date and accurate. You should notify us immediately if your details have changed or you are no longer a landlord. 

Renew landlord registration

Landlords can renew their registration up to three months before it expires. A late fee of £110 will be added to registration costs if landlords fail to renew in time. The fee will be applied to each joint owner, named in the title deeds, of the property being rented or advertised to let.

We will issue a reminder by email (if supplied) or post to registered landlords before their renewal date. A second reminder will also be issued by post if necessary.

Rules for advertising property to let

Landlords have to adhere to a number of rules when advertising properties to let. Any written advertisements, including internet and newspaper adverts or shop window displays, must:

  • Display a landlord registration number
    If a property is jointly owned by two landlords then it is sufficient that the ad displays just one registration number. If you are waiting on the outcome of an application then you should insert "landlord registration pending".
  • Display an energy performance rating
    The energy performance indicator can be found on a property's Energy Performance Certificate (EPC).

Landlords who fail to include this information may be removed from the register. If an applicant awaiting registration does not display this information then their application may be refused.

Notify us of an unregistered property

You can report an unregistered property to our Council anonymously if you believe there is an issue.

Maintaining standards of repair for private rented properties

Private landlords have a legal responsibility to ensure that a rented house meets a legal standard of repair called the Repairing Standard. Tenants are supported to ensure that their landlord is maintaining the property to the appropriate standards.

Providing a tenant information pack

Landlords have a legal duty to provide new tenants with a tenant information pack before their tenancy starts. The tenant information pack is a standardised document set out by the Scottish Government which provides information on private renting and sets out the rights and responsibilities of tenants and landlords.

Tenancy deposit schemes

Private landlords must lodge deposits from tenants with a tenancy deposit scheme to ensure the money is protected until it is due to be repaid. There are currently three independent tenancy deposit schemes operating in Scotland which have been approved by The Scottish Government.

Houses in multiple occupation

A house in multiple occupation licence is required for every house or flat which is the only or main home of three or more unrelated people or families. It is a criminal offence, with fines up to £50,000, to have a house in multiple occupation if it is not licensed. 

Universal Credit/Benefits

Information for private landlords and tenants:

Related Information

Contact Details


HMO Licensing and Landlord Registration

Municipal Chambers
Buccleuch Street

Tel: 01387 273164
Email this contact

HMO Licensing and Landlord Registration

Ailsa House
Sun Street

Tel: 01776 888411
Email this contact

Contact Dumfries and Galloway Council T: 030 33 33 3000

Council Offices
English Street

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