Civic hospitality

To mark special events or achievements, our council sometimes provides hospitality in the form of a reception, light refreshments or a presentation.

Our council considers applications and decides whether hospitality will be provided and what form it will take. This varies according to the nature of the event, number of participants and venue.

Examples of this might include:

  • a reception for attendees at a major conference being held in Dumfries and Galloway
  • a presentation to mark a special achievement by a group or organisation in the area
  • an event in recognition of a special honour that has been conferred on a person, business or local charity

Councillors will host the event and, in addition to your own guests, guests representing our council are invited.


The application form is a fillable pdf. Please ensure you have the most up-to-date version of Adobe Reader and save the document as a pdf before you start to fill it in.

Email the completed form to EFU@dumgal.gov.uk and post the printed and signed declaration page to us. 

Hospitality takes time to plan and organise so you should submit your application as far in advance of the date concerned as possible. It is not usually possible to consider applications for events fewer than ten weeks ahead.

If you wish to apply for civic hospitality please use the application form above and return it to the address below. You should give as much information as you can at this stage. Your application will then be considered and we will let you know the decision in due course.

If your application for civic hospitality is successful, you will be required to complete and return a Monitoring & Evaluation form when the event has taken place. An example form is available below, for your information only (not for completion).

Related Information

Contact Details


Civic Hospitality

External Funding Unit
Municipal Chambers
Buccleuch Street

Tel: 01387 273899
Email this contact

Contact Dumfries and Galloway Council T: 030 33 33 3000

Council Offices
English Street

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